Mgr of Governance
JOB TITLE: MANAGER OF GOVERNANCE
SUPERVISOR JOB TITLE: Executive Vice President in Park Ridge
DEPARTMENT: Executive Office
DIRECT REPORTS: Two
The Governance Unit is a direct extension of the office of the Executive Vice President. This position reports to the Executive Vice President in Park Ridge and is responsible for governance-related operations of the Society. The Manager of Governance plans, coordinates and sees to completion all projects pertaining to implementing the will of the Society as articulated in the Bylaws, Administrative Procedures, Strategic Plan and other policy statements, as well as through decisions of the governing bodies of ASA.
This position establishes assignments and deadlines of the Governance Coordinator and Committee Services Manager, monitors their progress and prepares reports for the EVP, Officers and the Board of Directors. Engages in transparent information dissemination relating to policy and its execution to volunteer physicians at multiple levels of the Society. Works extensively with Office of General Counsel on a variety of matters, including Conflict of Interest Disclosures and policy enforcement. Oversees scheduled updates of governance-related publications; interacts extensively with more than 100 division, section, committee, subcommittee and ad hoc committee Chairs. Administers the Anesthesia Consultation and the Rural Access Scholarship Programs; facilitates the President Elect’s annual Committee Orientation sessions and other “on-boarding” activities.
This position also supports routine Governance functions, through the writing, editing, production and distribution of Board of Directors, House of Delegates and Anesthesia Consultation Program reports. Attends meetings of the Administrative Council, Board of Directors and House of Delegates; maintains “audit trail” of report dispositions. Serves as staff liaison to Committee on Bylaws and the Board Committee on Administrative Affairs. Prepares briefing papers and Board/House scripts. Works in concert with Speaker and Vice Speaker of the House to identify procedurally-challenging material to come before each governing body. Attends Review and Reference Committee sessions and aids in the drafting of those Committees’ recommendations to the Board and House, respectively.
· Bachelor’s degree required; project management credentials a plus.
· Minimum seven years’ experience in project management required
· Demonstrated skill in project/portfolio team supervision and business management ; familiarity with weak matrix organizations helpful
· Adept in interacting with senior management as well as officers, Board members and other high-level Society officials
· Facile in parliamentary procedure and association governance practices
· Comfortable with customary office technology, computer applications and virtual meeting technologies
· Adherence to project, portfolio and program management principles; able to align Unit’s activities to the ASA Strategic Plan
· Command of ASA governance structure and policies; equitable application of policies and procedures at all levels
· Ability to concurrently manage multiple high-priority engagements with competing deadlines
· Possesses highly-developed sense of logic, an analytical mind, organizational, time-management and critical thinking skills; attends to extreme detail in policy and all aspects of its implementation.
· Instills a sense of team and service orientation internally; creates a sense of collaboration with project participants and stakeholders outside of Governance.
· Ability to prepare Governance Unit’s budget, which includes the Administrative Council, Board of Directors and House of Delegates; willingness to assist committees in their budget preparations. Additional accounting tasks include coding expense reports and performing time allocation duties.
· Conducts in-house and governance meeting procedural follow-ups.
· Strong compositional and editorial capabilities; thorough knowledge of The Chicago Manual of Style and familiarity with AP Style as well as the flexibility to use each at the appropriate times are required.
· Self-directed and able to independently monitor the progress of tasks, projects and staff; provide appropriate follow-up to supervisor when necessary.
· Thrives in high-pressure situations and under short, rigid deadlines. Capability and composure to project and edit documents “on the fly” during meetings with as many as 600 attendees.